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VAKIFBANK ANNUAL REPORT 2013
81
4. General Assembly Meetings
The 59th Ordinary General Assembly Meeting of
VakıfBank was held on the 29th of March 2013.
Ordinary General Assembly Meeting quorum was
86,83% .
At the Ordinary General Assembly Meeting
of VakıfBank which was held on the 29th of
March 2013 in accordance with the principles
of the Communiqué on the Electronic General
Assembly System, VakıfBank’s first Electronic
General Assembly System was actualized. Thus,
Shareholders had the opportunity to attend the
General Assembly Meeting, to present their
opinions and to cast their votes in the electronic
platform.
The date, time and place of the General Assembly
meetings are published in the newspaper
stipulated in Article 37 of the Turkish Commercial
Code and in at least two other newspapers
with high circulation throughout Turkey, to be
determined by the Board of Directors, no later
than 21 days prior to the date of meeting,
excluding the dates of announcement and the
meeting, for the information of the shareholders.
Information on the General Shareholders’
meetings, invitation letters and a sample power
of attorney are published on the Bank’s website
and posted to Shareholders whose address
information is kept updated in the Bank’s records.
Prior to the date of General Shareholders’
meetings, the Bank provides the Annual Report
to Shareholders for review purposes. In addition,
the Bank makes the following accessible to
all Shareholders at its branches: the balance
sheet and profit/loss accounts statements,
the meeting agenda and sample for power
of attorney. All Shareholders who meet the
necessary requirements can attend the General
Shareholders’ meetings.
The invitation letters published before the
meetings contain the following information:
• Date, time and location of the meeting,
• Agenda of the meeting,
• The body inviting Shareholders to the meeting
(e.g. Bank’s Board of Directors),
• The locations where the annual report, balance
sheet and profit/loss accounts statements are
available for review by Shareholders in case of
ordinary meeting announcements (Head Office
and branches),
• Sample power of attorney for Shareholders
who will not attend the meeting in person.
The annual report contains information on the
operations of the Bank, information on the senior
management, the Bank’s balance sheets, notes to
the balance sheet, Independent Auditors’ Report,
Board of Audit Report, Board of Directors’ dividend
distribution proposal, with Corporate Governance
Principles Compliance Report and other relevant
information. Upon request, the Investment
Banking Shareholders Relations Group provides
Shareholders with a copy of the annual report
before or after the General Shareholders’ meeting.
All Shareholders, irrespective of the size of their
participating share, are entitled to speak, to
express opinion and to ask questions related
to the agenda items of both Ordinary and
Extraordinary General Shareholders’ meetings.
Shareholders are allowed to submit a proposal on
agenda items that are voted on and concluded
by the General Assembly pursuant to applicable
legislation and the Bank’s Articles of Incorporation.
The agenda, place, time of the General Assembly,
the minutes of the meeting and the resolutions
adopted are also made public and disclosed
to Shareholders by way of “Material Event
Disclosures” following the General Shareholders’
meeting and at the same time are published on
the Bank’s website at www.vakifbank.com.tr.
Due to the fact that the General Assembly
meeting minutes are available on the Bank’s
website and are published in the Trade Registry
Gazette, the media and the stakeholders do not
attend the general assembly meetings.
On the other hand, the total amount of the
donations and charity made by VakıfBank in
2013 was TL 966,724.31. With its corporate social
responsibility approach, VakıfBank, mainly makes
donations and aids to the persons who carry out
their activities in the fields of education, culture,
3. Exercise of Shareholders’ Right to Obtain
Information
In 2013, the Investment Banking Shareholders
Relations Group and the Investor Relations Group
responded to a combined total of 1,825 requests
for information. All information and developments
related to the date of the General Shareholders’
meeting, minutes of General Shareholders’
meetings, financial statements, material event
disclosures and other Bank affairs are disclosed
to relevant parties via the Bank’s website, press
releases, mailings and by phone. The Investor
Relations Department makes announcements to
investors outside the country via email.
Questions directed to the Investor Relations
Department are responded (except the
information in the characteristics of confidential
and trade secret) either on the phone or in
writing, by getting contacted with the most
authorized person of the subject.
VakıfBank has got two separate investor relations
websites prepared both in Turkish and English.
These are;
Investor Relations website in Turkish:
http://bit.ly/vbyatirimciiliskileri
Investor Relations website in English:
http://bit.ly/vbinvestorrelations
In these websites; VakıfBank’s corporate
information, periodical financial statements and
activity reports, corporate governance information,
share certificate information and announcements
about developments in the bank, are available.
The issue on appointing a Private Auditor
is not regulated in the VakıfBank Articles of
Incorporation. Until this period, no request was
made to VakıfBank about the issue on appointing
a private auditor.
Shareholders Relations Group
Name & Surname
Title
Phone
E-Mail
Şuayyip İLBİLGİ
Head +90 212 398 13 10 suayyip.ilbilgi@vakifbank.com.tr
Özlem ÖZ KOÇÇAZ
Manager
+90 212 398 12 60 ozlemoz.koccaz@vakifbank.com.tr
Hakan DERELİ
Assistant Manager
+90 212 398 12 53
hakan.dereli@vakifbank.com.tr
Sezin CANBULAT
Associate +90 212 398 12 28 sezin.canbulat@vakifbank.com.tr
Korcan TEMUR
Associate +90 212 398 12 46 korcan.temur@vakifbank.com.tr
Aykut Olcay ÜLKE
Associate +90 212 398 12 38 aykutolcay.ulke@vakifbank.com.tr
Levent YAVUZ
Assistant
Associate
+90 212 398 12 39 levent.yavuz@vakifbank.com.tr
Fax: +9 0212 398 12 75